GDPR Compliance Services

GDPR Compliance Services is all about personally identifiable information (PII) of European Union residents.

• What data do you have & how is the data collected
• What data do you need
• What data to keep/delete, including the data retention period
• Who has access to these data
• Who is involved in the processes of these data
• Which are the tools used for data processing
• In what business processes are the data used

Based on the collected information, we work with your business team to identify the data flow within your organization and towards external parties. The data flow analysis provides an overview of the systems:

• Where the company stores data
• The process according to which the company processes data and
• How data get exchanged between the systems.

The outcome of the identification phase will be a complete overview of an organization’s personal data, systems, processes, and people that handle them.

GDPR Gap Analysis is the phase that helps you identify the areas where potential gaps in GDPR compliance exist. This phase utilizes the results of the data identification & data mapping to identify the gaps in GDPR data life cycle management.

Conducting Data Privacy Impact Assessment (DPIA) is a vital requirement for GDPR Compliance. DPIA must get performed before the implementation of specific initiatives. Performing Privacy Risk Assessment will provide insights on the organizational capability to provide CARE (Consent, Access, Receipt & Erasure) for the personal data.

The objective of a DPIA is that extreme data breach cases get considered, anticipated, and thereby addressed by the management in protecting the GDPR personal data. Key stages of a DPIA would include:

• Threat identification
• Impact identification
• Evaluation of vulnerabilities
• Identifying the Privacy risks
• Risk treatment plan development

The implementation phase of GDPR Compliance Services is for the organization to remediate the gaps identified and implement controls to reduce the risks to adequate levels. ValueMentor team will provide advisory and governance services for the remediation. The key consideration would be process measures and technical measures.

Process measures: We will help the organization develop the GDPR governance structure, policies and procedures, checklists, process diagrams, etc. It enables the organizations to demonstrate how they implement, maintain, update, and ensure company adherence to GDPR Compliance.

Technical measures: We will help the organization design the controls and define the security and privacy architecture required for GDPR compliance. The process enables the organization to securely structure the systems and infrastructure to support the business process.

It requires that all private and public companies/organizations subject to the EU GDPR be able to document, at any time, that they are compliant with the GDPR.

GDPR sets guidelines for organizations for what is required to do if a data breach occurs. As a part of our GDPR Services, we can make you data breach ready by connecting the GDPR Incident Response (IR) Plans. The GDPR IR guidelines include:

Notify supervisory authority within 72 hours after knowing about the incident.

The Notification must include the following:

• Details of the incident – type, data involved, and people impacted
• Contact information of the DPO for communicating details of the incident
• Probable impact/consequence of the incident
• Measures/action plans to address the incident or reduce the impact

Our GDPR Compliance Solutions help organizations develop a proven and reliable incident response plan in line with compliance requirements. We can help you document breach impacts and remedial actions in accordance. And to the final measure, we can assist you in implementing the response plans, validating the closures and connecting the best security practices on the go.

GDPR compliance is an organizational effort. Educating the personnel in the organization who handles personal data is an important step. The process will make the employees aware of their specific tasks regarding personal data protection.

The capability of the workforce to understand the responsibilities in handling personal data and apply them correctly, efficiently and using the set-out tools, processes and systems will ensure the organization’s compliance with the requirements set out in the GDPR.

Compliance is not a one-time activity. GDPR compliance is an ongoing task that requires continuous monitoring, evaluation, and fine-tuning. ValueMentor GDPR Consulting Engagement helps you build a governance model for ensuring the GDPR compliance as a “Business as Usual” activity.

We will help you with periodic health checks, compliance audits and required security testing. GDPR review results would act as input for the Board Meetings and progress assessment of GDPR compliance.